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Utilizing Managed Digital Document’s private cloud solution, ViridisCloud, a Houston area turnaround company is managing their field documentation better and maximizing the value of that data with greater ease and in less time. As of June 30th, the Director of Safety now has 24/7 access to all safety documentation and can order the collection of data for oversight reports.
The project managers are now able to upload the paper documentation to the ViridisCloud daily or weekly, thus creating a competitive advantage over everyone in this particular niche.
If a multi-function machine is available and Internet connected project managers can scan documents into ViridisCloud using the barcode system or directly into ViridisCloud un-indexed folder, then Managed Digital Documents will be able to index the documents. If no scan function is available, then all field generated documents are mailed to Managed Digital Documents for scan and upload to the ViridisCloud system. Once the documents are uploaded, indexed and properly placed into the system they are instantly available to decision makers for oversight purposes, or to share and retrieve by the appropriate employees.
Many efficiencies and cost savings are realized by any company willing to digitize their files. Maintaining and demonstrating regulatory compliance takes less time when the required documents are digitized, centrally located and readily accessible.
Typically, all that is needed is an Internet connection to access, quickly search or retrieve any type of electronic document in the system.
This turnaround company has been able to expedite internal oversight and audit processes as well as external audits from the HASC/HBR by using ViridisCloud.
Being able to facilitate compliance issues and audits with speed and accuracy gives them a competitive edge in the industry.
When the project managers are at customer sites they can present any document to the client safety manager on demand: final incident reports, forklift and scissor lift inspections, bump tests, daily audit forms, first aid logs, even employee certifications and badges.
The old adage of time=money is more than appropriate in an industry where work stoppage and time-delays can significantly impact your profits. Managed Digital Documents will continue to be a leader in creating significant cost savings and office automation for Houston businesses.
Release ID: 85946