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The concept of a paperless office has been around decades, stretching back to the introduction of personal computers and even before. The truth is many businesses are still lagging behind when it comes to making this a reality, but it’s gaining in popularity because of benefits including increased productivity and economic benefits.Springfield Scanning, an expert company in scanning and classifying documents, is encouraging more businesses to weigh the benefits as they prepare for the future.
Document scanning means scanning paper files and turning them into digital images. Once scanned, they can be placed into digital files that are easier to navigate and locate needed information.
A survey by Nitro, a global leader in document productivity, discovered that 92 percent of organizations constantly work towards removing paper from business processes. Only 3 percent have eliminated paper from every process and 33 percent are nearly there.
Pushing more companies to move towards paperless offices is the need for easy access to data. Employees can access the same information simultaneously and use their personal computers and mobile devices to retrieve it. This increases collaboration between employees and companies even if they are not housed in the same building or city.
Document management software reduces necessary manpower because the software handles filing and organizing the data. This ties into a push towards efficiency with business trends such as Lean Six Sigma, an initiative that relies on teamwork to systematically remove wasteful processes and make businesses more productive.
Add onto that technological advances like cloud computing, especially mobile cloud computing. Cloud computing is revolutionizing how companies do business, taking away the need to maintain data on servers and computers as more computing services are delivered via the internet.
Companies spend less on buying hardware and software and do not need to run on-site data centers. Mobile cloud computing makes it even easier for employees, especially those employees who may work in various locations, to obtain company data and share files.
Moving towards a paperless office saves on costs as companies purchase less paper and ink. It also means less storage space is needed for data, another cost saver.
Experts suggest it isn’t as easy as just scanning old papers into digital images. Care must also be taken how the data is stored so that it is easily searchable. Otherwise businesses will not realize that increase in efficiency.
More business processes are becoming automated. This is a trend that’s only likely to increase as technology continues to advance and companies make more of a push to become efficient and save costs. Many businesses may not reach that dream of becoming totally paperless, but they are likely to become as paper-light as possible.
About Springfield Scanning
Springfield Scanning scans documents and classifies them according to the criteria given by the customer. The company has worked with hundreds of professional businesses including law firms, physicians’ offices, accounting firms and educational institutions.
Springfield Scanning not only scans the documents but works with clients to organize them. The company can help clients figure out how to turn their paper files into a manageable and useable digital filing system.
For more information on Springfield Scanning, visit its website at http://www.springfieldscanning.com or call 1-417-864-0071.
Contact Info:
Name: Jana Shetler
Email: Send Email
Organization: Springfield Scanning
Address: Springfield, MO 65802 US
Phone: 417.864.0071
Website: http://www.springfieldscanning.com
Release ID: 170296
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